5 Requirements for Your Child's Philippine Passport Application

There’s nothing like seeing your child’s face light up during their first plane ride or their first trip to Disneyland. But before you get lost in thoughts of new adventures with your little one, you have to tackle their Philippine passport application.

Going through the application process might feel overwhelming, but it doesn’t have to be. Below are the key requirements to ensure you have everything you need for a smooth and stress-free visit to the Department of Foreign Affairs (DFA).

1. Check if You Need an Appointment

To get a passport for newborns in the Philippines, keep these DFA guidelines in mind when scheduling an appointment.

For children 7 years old and below

If your child is 7 years old or younger, you can walk in and use the courtesy lane at any DFA Consular Office. Yes, you don't need an online appointment. This privilege also extends to the accompanying parent or guardian and other minor siblings (under 18).

For children 8 years old and above

You must secure an appointment slot online through the DFA website. To confirm your appointment, you must pay the fee online or over the counter at a payment center. The DFA will provide you with a reference number and a list of authorized partners where you can pay. A Philippine passport costs ₱950 for regular processing or ₱1,200 for expedited, plus a small service fee.

2. Completed Application Form

Have all your documents ready, including originals and photocopies, for a smooth Philippine passport application.

The Philippine passport application form you should get depends on the path you take in Step 1.

For confirmed appointments booked online

Once your payment is successful, the DFA will email your completed application form and your official e-receipt. Double-check that all details match your child’s PSA birth certificate. Print the documents on standard A4-size paper.

For Courtesy Lane applicants

Since you didn't secure a slot online, you'll have to download, print, and fill out the passport application form from the DFA website before your visit. This includes the forms for your child, the accompanying parent or legal guardian, and other minor siblings applying with your child.

Also, ensure that you complete the requirements for the family members who are applying together. You’ll pay for all applications on-site at the DFA cashier.  

3. Personal Appearance of the Minor and an Adult Companion

You have to accompany your child whether they're a newborn, toddler, or preschooler at the DFA office on the scheduled appointment date. A legal guardian can also bring the child applicant to the DFA.

4. Your Child’s Birth Certificate

Bring the original copy of their birth certificate issued by the Philippine Statistics Authority (PSA) and a clear photocopy. If you are still waiting for the PSA copy to be released, use the certified copy from your local civil registrar (LCR) office, provided it's authenticated by the PSA.

For children born abroad, bring the original Report of Birth issued by the Philippine Embassy or Consulate.

5. Valid Identification (for Both Child and Adult)

You and your child will need to present valid IDs. You must present the original plus a photocopy of a valid government-issued ID, such as your passport, UMID, or driver’s license. You must also bring an original PSA-issued marriage certificate, and a photocopy of your spouse's valid ID or passport.

The ID requirements for your child depend on their age. For younger children and infants, the PSA birth certificate serves as their primary form of identification. If your child is 8 years old or older, they’ll need to present their school ID or Form 137 (transcript of records) as additional proof of identity.

Special Cases and Additional Documents

For special cases, be prepared with documents such as a special power of attorney or marriage certificate to avoid delays.

Certain family situations require extra documents, so it's important to know if this applies to you.

If the parents aren’t married

For a child with unmarried parents, the mother has sole parental authority and is the person who should accompany the child. If the mother is unavailable, the person accompanying the child must have special authorization.

If the child is accompanied by someone other than a parent

If an authorized adult (like a grandparent, aunt, or other relative) is bringing the child to the appointment, they must bring a Special Power of Attorney (SPA) document.

The SPA must be from the child's parent (or parents) and must name the authorized adult companion. A copy of the parents' valid passports or IDs must be attached to the SPA, and the adult companion must also present an original and photocopy of their valid ID.

Getting the Perfect Passport Photo

Your child's official Philippine passport photo will be taken by the staff at the DFA office during your appointment. Here's how you can prepare for a quick and successful session.

• Dress your child in clothes with collars; avoid sleeveless shirts.
• Make sure your child’s face is fully visible.
• Remove any hats, large hair accessories, earrings, or pacifiers.
• Ensure both of your child’s ears are visible.
• Help them look at the camera with their eyes open and a neutral look.

For a smooth photo session:

• Choose a time when your child is usually happy and alert.
• Bring a small, quiet toy to help get their attention.
• Bring cookies or crackers to keep your child comfortable and relaxed while waiting for your turn.
• Turn it into a game by asking your child to "find the magic light" on the camera.
• Promise to give them a small treat right after the photo is taken.

Is Your Baby Ready for International Travel?

Before you book your tickets, consider whether your baby is developmentally ready for a long-haul flight. Here’s what to consider:

1. Immune system maturity

The American Academy of Pediatrics recommends waiting until your child is at least 3 months old to fly. By this age, their immune system is more developed, and they have likely received their first important set of vaccinations.

2. Physical readiness

Long flights can be tough. According to the BTS Clinical Statement on air travel, healthy infants should be able to feed effectively before flying, as sucking and swallowing help manage pressure changes during flight. A more predictable sleep schedule can also help them cope better with jet lag.

3. Destination-specific health

Some countries require specific travel vaccines (like for yellow fever) that are only given at certain ages. Consult your pediatrician at least a month before your trip. They can advise you on any health risks, provide the necessary immunizations, and give you the ultimate green light that your little one is ready to fly.

Final Tips for a Smooth Philippine Passport Application

Recent data from the Philippine Statistics Authority shows that an increasing number of Filipinos are traveling abroad. If you’re one of the families who love taking trips, then a successful Philippine passport application for your child is essential.

Double-check all your documents before you leave home. Arrive at the DFA about 30 minutes before your scheduled time to allow for security checks without a long wait. By following these steps and being prepared, you’re setting yourself up for a hassle-free experience.

Connect with other parents on the ParentTeam Moms and Dads Facebook group and share your own tips for a successful Philippine passport application for your child.